Media Accreditation

Media accreditation procedure for AWS Formula 1 Gran Premio del Made in Italy and Emilia-Romagna

Italian media wishing to apply for a media pass for the AWS Formula 1 Grand Prix of Made in Italy and Emilia-Romagna should follow the procedure below. The modalities will be determined by the FIA.

Online accreditation

Race by Race accreditation requests for Italian media who wish to follow their national event must be sent directly to the NPO of the Autodromo Internazionale Enzo e Dino Ferrari. While those who need to apply for a Permanent Pass must apply directly to the FIA.

Please note that:

applications must be received by Wednesday Wednesday 23 April at 12.00 to [email protected]
the list of applications will be submitted to FIA for final approval;
Applications received after the deadline or incomplete applications will not be considered in any way.

PRESS AND AGENCIES

Media companies and Agencies are required to adhere to the following principles to ensure that Media Accreditation is reserved exclusively for professional journalists and photographers. The FIA considers the press pass a working tool, which members of the press must use in bona-fide. Publishers, marketing personnel, members of the editorial office may not be accredited as press.

The FIA only accredits newspapers and agencies:

with a minimum spread whose size and quality meet the FIA criteria;
with format and quality that meet FIA criteria;
that are available to the public at points of sale (only for newspapers).

TELEVISION BROADCASTERS

Television stations should send their request for accreditation directly to Suzanne Simmonds and Sheila Pattni: [email protected] / [email protected]

RADIO BROADCASTERS

National and Local Radio stations should send their accreditation request directly to [email protected];

Formula1 only accredits for:

– the production of short audio-only news reports on the Event (each report will last no longer than sixty (60) seconds);

Each national radio station may include a maximum of four (4) news reports in a sixty (60) minute period in its scheduled news and/or sports news programmes to be broadcast as follows

– by means of standard radio broadcasts on the national radio station and which may also be simultaneously broadcast by means of internet radio on the website of the national radio station, provided that: (i) they are geo-blocked in the territory where the Event takes place; (ii) they are not downloadable; and (iii) DRM techniques are used to protect the content from unauthorised access;

– only in the main national language of the territory in which the Event takes place; and

– live or within twenty-four hours of the events represented;

and always in accordance with the terms of the Agreement on Accreditation and Assignment of National Radio Event Copyrights, specifically excluding any other use or form of transmission.

Those wishing to provide more extensive coverage of the Event or to distribute press reports should contact Formula 1 directly [email protected]

ELECTRONIC MEDIA (including Vloggers/Social Media/Podcasts)

Requests for “Electronic Media” for sites wishing to include moving images or sound recordings should be submitted to [email protected] and to [email protected]

Requests for written texts and/or photos only should be forwarded to the FIA Press Office.

COMMERCIAL PHOTOGRAPHERS

They have to send requests for accreditation to the group holding the commercial rights:

Formula One Management Ltd, 2 ST JAMES’S MARKET, LONDON, SW1Y 4AH Great Britain

Email Suzanne Simmonds and Sheila Pattni: [email protected] / [email protected]

Under no circumstances will the FIA accredit public relations, advertising or other similar companies and organisations as ‘Media’. Nor will accreditation be given to representatives of their sponsors (Heads of Press Office and the like), suppliers, teams, drivers, etc.

Requests for accreditation from the central and local offices of the main international press agencies (AFP, ANSA, AP, DPA, EFE, JIJI, KYODO, Press Association, Reuters, etc.) must be sent to the FIA and will always be assessed by it.

WEBSITES

The FIA understands the growing importance of social media as a means of media information, but at the same time implements a strict policy on persons or organisations whose information outputs rely primarily on content or third-party platforms to reach users. The FIA recognises the existence of such platforms, however it does not recognise the need for such entities to be accredited as media outlets in order to fulfil their task.

Due to the limited space within the racetracks, the number of accreditable Internet sites is limited and availability may vary depending on the event venue. Therefore, an accreditation request may be rejected, even if it meets all accreditation criteria.

A maximum of one representative per Internet Site may be accredited. In the event that a Site is associated with print media publications or radio and television broadcasts, which have been granted press accreditation, no Internet Accreditation may be granted.

ACCREDITATION CRITERIA AND REQUIREMENTS

PRESS AND AGENCIES

With regard to accreditation for individual races, priority will be given to publications that publish articles or reports related to the race for which accreditation is sought.
General information, business or lifestyle publications and magazines that do not publish conventional race information articles (but whose coverage can be considered of benefit to the promotion of the sport) may be allocated race-by-race press passes. As a general rule, a maximum of two representatives per newspaper/agency will be accredited at each race of the Championship (journalists and/or photographers).

All applications must meet the following requirements:

For newspapers, adequate coverage of the event is required, including, for example, an introductory article in the Thursday edition, in-depth articles in the Friday and Saturday editions and, where possible, also in the Sunday edition. Plus a summary chronicle of the race in the Monday edition. For weekly and monthly publications, concrete coverage is required for each event. A significant part of the overall content of the articles should be dedicated to the subject of Formula 1. Magazines and Agencies applying for race-by-race photographer accreditation must provide evidence of the coverage given with their photo shoots in at least three publications, consistent with the FIA accreditation criteria, for each event covered during the previous year’s Championship.
Quality. The highest standards of impartiality and accuracy are demanded of press representatives as a minimum quality requirement.
Decisions on the granting of accreditation are based on an assessment of the “media market” in the country of the accreditation applicant. The minimum circulation for a weekly or monthly publication required is 20,000 copies. For a national daily newspaper it must be at least 50,000 copies.

Freelance journalists must submit their accreditation request via their agency. The onus will be on the freelance journalist to prove the regular supply of articles dedicated to Formula 1, to at least 3 publications, consistent with the FIA accreditation criteria.

Photo agencies must be able to prove that the photographs were regularly sold to newspapers that meet the FIA criteria, and regularly paid for at the commercial rates in force. Newspapers must be able to prove that the published photographs were taken by the very photographer for whom accreditation is sought.

The FIA reserves the right to verify all information provided by publications and agencies to validate the issuance of a pass or to reject it if it does not meet FIA criteria.

WEBSITES

In order to be considered eligible for press accreditation, interested websites must first register online and meet and satisfy the following accreditation criteria.
The FIA will not grant accreditation to websites associated with media organisations that have already been awarded a Media accreditation. These Sites will have to use the press pass obtained through the media associated with them.

Applicants must be professional Internet sites that regularly devote articles to the Championship and its events, or professional generalist or sports information sites with a section dedicated to the F1 Championship. In both cases, access to the site must be free for all users. Websites built on free platforms or run as a hobby without commercial profitability are not considered professional.

Websites applying for accreditation shall provide certified traffic data for the last 3 years (expressed in unique IP addresses per year) together with a geographical analysis of users. In the case of a Site not entirely dedicated to the F1 Championship, the analysis shall be limited to the section dedicated to the Championship itself.

Traffic data will have to be confirmed by an industry auditor deemed appropriate by the FIA. To be considered, websites should have a minimum of 100,000 unique users per month for their Formula One coverage. However, reaching this traffic level does not automatically guarantee accreditation.

Applicants must provide satisfactory evidence of dedicated coverage on the site of each F1 Championship event in the previous 3 seasons, through articles correctly ordered by date. Blogs will not be considered.

Internet journalists wishing to apply for a Permanent Pass must have covered at least 14 events during the previous season.

Please note that only coverage related to the F1 Championship will be considered. General information articles, not race-specific, will not be evaluated.

The applicant must undertake to publish at least one news article (250 words or more) for each Championship event to which it has been accredited, as follows:

at least one news article (250 words or more) for each day from Friday until Monday;
at least one in-depth article (500 words or more) for each event.

The journalist representing the newspaper must be a full-time, professional journalist with a journalist’s licence and must be an employee or collaborator of the website, in the capacity of a journalist, who will devote himself mainly or entirely to coverage of the Championship.

The website must have a complete ‘Contact’ section with a link from the homepage of the website, with a clear list including a complete postal address (no P.O. Box addresses), telephone and fax numbers, email address; all journalists collaborating with the website must be named either at the end of their articles or in another section of the website, while photographs must be accompanied by a citation of the author and all sources must be quoted in accordance with the most correct journalistic standards.

The website must have an appropriate written Privacy Policy and a Right of Reply/Complaint Policy. In other words, it must comply with all the rules, regulations, instructions and good practice relevant to the operation of a website.

The applicant must respect the intellectual property rights of the FIA, Formula One Group and third parties. This includes the strict prohibition of: making any filming, recording sound, using trademarks, titles or logos, or transmitting certain information as further specified in the Accreditation Agreement. If the pass holder is caught in the reproduction of any kind of image concerning the event (or any part of it), his accreditation will be immediately withdrawn and he will never again be admitted to any of the FIA championships.

The FIA will allocate Internet Accreditation taking into consideration the criteria listed above in order to ensure that the Internet coverage given to the championship will be managed responsibly and will be as extensive as possible. Please note that due to limited press space available at Championship events, compliance with the above requirements alone does not guarantee Internet Accreditation.

The FIA reserves the right to verify all information provided by the websites to validate the issuing of a pass or to reject it if it does not meet the FIA criteria.

VERIFICATION OF ACCREDITATION REQUESTS

The FIA will verify that applications for accreditation meet the required criteria.

PDF files of published material from previous Championship events, in particular those for which the applicant has been accredited, must be uploaded into the FIA system for each application. If no coverage meeting the accreditation criteria is attached to the application, the application will be rejected.

The FIA will send an e-mail to the publication concerned informing it of the decision taken. If successful, an “Accreditation Agreement” will also be included for signature.

Should the representative be unable to attend the event, the FIA Communications Department must be notified in good time, before the accreditation centre opens. Failure to notify absence may result in refusal of future accreditation requests.

In the event of a change of correspondent, the change of name must be notified to the FIA Communications Department as soon as possible.

RECEIPT OF ACCREDITATION AGREEMENT

The Accreditation Agreement, sent with the accreditation confirmation, must be signed by the accredited journalist/photographer and handed in to the accreditation centre when collecting the pass.

Press accreditation cannot be withdrawn without the delivery of this document.

In the event of a contested decision, the individual request will be submitted to the FIA F1 Head of Communications for a final decision.

The FIA works closely with the National Press Office and National Sporting Authorities to confirm the validity of the request.