General Regulation

‘GENERAL REGULATIONS FOR THE ENZO AND DINO FERRARI INTERNATIONAL AUTODROME’.

The ‘Enzo e Dino Ferrari’ International Autodrome of Imola (BO), Piazza Ayrton Senna da Silva n. 1, constituting the ‘Polo Funzionale Autodromo’ of Imola (hereinafter referred to as the ‘Imola Autodrome’), is divided into several interconnected and closely interdependent sub-areas, including spaces directly managed by Formula Imola S.p.a, with registered offices in Imola (BO), Piazza Ayrton Senna da Silva no. 1, CF and VAT no. 02823951203 (hereinafter referred to as the ‘Manager’) with the purpose of temporarily making the facilities available to third parties or hosting technical tests, vehicle trials, driving courses, races, sporting events, entertainment and cultural events in general, concerts, trade fairs. The use of the facilities belonging to the Manager, and more in general to the Autodromo di Imola when necessary, is governed by these Regulations (hereinafter the ‘Regulations’) and by the particular contractual relationship, from time to time, concluded between the Manager and the Customer (hereinafter the ‘Contract’):

Art. 1 – Definitions

1. 1 Autodromo di Imola: A homogeneous territorial area in terms of morphological and functional characteristics consolidated over time, of the portion of the territory involved – as the site area – in the activities of the Autodromo, to be identified in the entire area located within the external perimeter fences of the structure regardless of the peculiar circumstance that within it there are public and private properties, the presence of other sports facilities (municipal stadium tennis courts), roads used as internal connecting routes that are also open to public traffic, a public park, and commercial activities insofar as the whole is to be understood as functional, legitimately dedicated to or involved, directly or indirectly, in motor sport activities to the extent that it constitutes a unicum and an integral part or pertinent part of the activity carried out in the infrastructure or place accessible to the public;

1.2 Motor Racing Area: Imola Circuit area managed by Formula Imola S.p.a;

1.3 Track: track and pit lane;

1.4 Area open to the public: areas accessible to visitors and/or the public (grandstands, lawns, places where access is regulated or subject to possession of a permit, etc.);

1.5 Facilities: Paddock and Box.

Art. 2 – Scope of application

2.1 These regulations govern the access to the Motor Racing Area for people and vehicles as well as the use of the track, the facilities and the areas open to the public.

2.2 Any provision (tariffs, timetables, etc.) issued by the Event Manager and displayed on the appropriate notice boards located in the facilities, inside the Motor Racing Area or at the Imola circuit is an integral part of the regulations and transgressors will be liable to immediate expulsion from the Motor Racing Area.

2.3 The use by third parties shall in any case be excluded, unless expressly authorised by the Event Manager, from the premises destined to the Manager’s Management offices and relative services, the technical offices, the medical centre, the porter’s lodge, the warehouses, the premises housing technological systems and in any case all those used by the Event Manager or reserved by the same to third parties by virtue of specific agreements.

Art. 3 – Entrance to the Motorised Track Area

3.1 Access by the public, track users, drivers, visitors, participants, accompanying staff and guests of the activities as well as staff, including service staff, is subject to the observance of the prescriptions, procedures and timetables established by the Circuit Manager or, in the case of events, by the relevant programmes and regulations, as well as to the prior payment (if applicable) of the relevant fees.

3.2 Children under the age of 14 (fourteen) years are not admitted to the Motor Sports Area unless accompanied by adults. It is forbidden to bring in dogs and animals of any kind, with the exception of dogs serving the disabled and the police.

3.3 Access passes, if any, are personal and may not be transferred to third parties, except in the cases provided for by the relevant legislation or by the Manager.

3.4 For access purposes, possession of a valid identity document may be required, which must also be shown at the request of the staff on duty, in order to verify the correspondence between the holder of any access pass and the holder thereof.

3.5 The eventual access pass must be kept until the end of the event and on exit, which must take place according to the terms and procedures established by the Managing Company.

3.6 The public attending the activities must have access only to the areas and zones provided for by the eventual title (ticket, pass, card etc.) and is likewise barred from accessing particular indoor areas, which are specifically regulated and for which specific access passes are issued or barred.

3.7 Access to the Imola Racetrack or the Motor Racing Area may be interdicted to persons without the necessary licenses, if the latter are compulsory according to current regulations in contrast to the Covid-19 health emergency.

Art. 4 – General rules for the use of the Area open to the public

4.1 Persons and vehicles admitted are required to comply with the instructions given by the Manager’s staff and to avoid any behavior likely to constitute a danger to their own and/or others’ safety, such as, for example, accessing areas closed to the public and respecting private property.

4.2 It is prohibited to introduce weapons or blunt objects, flares, flares, fireworks and firecrackers or other instruments for the emission of smoke or visible gas, flammable materials and harmful substances. It is also forbidden to introduce or possess stones, knives, objects likely to offend or suitable for being thrown, systems for emitting light beams (laser pointers) and other objects that may cause disturbance or danger to the safety of all persons present.

4.3 It is forbidden to stand near passages, exits, entrances, along access routes, escape routes, and any other escape routes without justification. It is also forbidden to climb on the structures present or make constructions, even of a precarious nature.

4.4 It is forbidden to damage or tamper in any way with structures, infrastructure, services present or trees.

Art. 5 – General rules for the use of the Runway and facilities

5.1 Unless expressly waived in writing by the Manager, the use of the Runway is permitted during the hours included from 09.00 to 13.00 and from 14.30 to 18.30, and may be granted on an exclusive or non-exclusive basis, (i.e. at the same time, to other users) as specified below.

5.2 Exclusive use of the Track:

– exclusivity is awarded at the request of the Customer or directly by the Manager depending on the type of vehicles and use of the Runway;

– may be granted for one or more days and with or without additional technical support services; the relevant conditions and rates will be established from time to time by the Manager, depending on the nature, duration, importance including sports of the event, the environmental impact of the activity and the services required;

5.3 Use of the Track without exclusivity:

– vehicles of more than one Customer may be allowed on the Track at the same time, according to the parameters defined by the Manager and at his sole discretion;

– may be granted for one or more days and with or without additional technical support services; the relevant conditions and rates will be established from time to time by the Manager, according to the nature, duration, importance including sports of the event and the environmental impact of the activity and the services required.

5.4 The number of vehicles that may run at the same time on the Track will be determined from time to time by the Manager.

5.5 Only Drivers, mechanics and those expressly authorized are permitted to enter the Track and Facilities. It is forbidden to walk along the Track except in the strip in front of the reference pits, always respecting the appropriate signs and staff instructions.

5.6 Access to the Runway is restricted to adults only, unless expressly waived by the Manager.

5.7 The use of the Runway, even partial, may be denied by the Manager at his sole discretion, without the obligation to provide specific justification.

5.8 Vehicle assembly, disassembly and repair activities are not permitted on the Runway.

5.9 Storage of any flammable materials (e.g. gasoline, lubricating oils etc.) is not permitted on the Track and inside the pits.

Any flammable substances may be kept in quantities strictly necessary for the daily activity.

5.10 It is absolutely forbidden to test vehicles in the Paddocks unless previously agreed in writing with the Manager.

5.11 Movement by any vehicle is subject to the following rules:

Paddock area: maximum speed 30 km/h;

Pit Lane zone: maximum speed 60 km/h;

5.12 Sports competitions and contests of any kind and nature must be authorized in advance by the relevant sports and administrative authorities.

Art. 6 – Standards of Conduct for Drivers

6.1 Access to the Runway is permitted only for vehicles equipped with wheels covered with rubber tires and is subject to the signing, by each Driver and any persons transported, of the declaration of informed consent and exoneration of responsibility towards the Manager and, upon request, to the exhibition and eventual copy of a valid driving license document, and may take place only after receiving from the person in charge the entry permit.

6.2 Each Driver is required to observe proper, fair and responsible behavior on the track towards other Drivers and service personnel. Inside the Racetrack it is mandatory to proceed at a moderate speed, and in any case adequate to the conditions of the ground, traffic, visibility, possible presence of pedestrians, etc. In case of crowding proceed at walking pace.

6.3 Unauthorized races and betting between Drivers and users are strictly prohibited.

6.4 Only a Driver who has attained the age of eighteen (18) years shall be permitted on each car or motorcycle, unless expressly waived in writing by the Manager.

6.5 Drivers:

– must follow the instructions given by the personnel in charge;

– must refrain from consuming alcoholic beverages and drugs before and during the driving activity;- must refrain from consuming alcoholic beverages and drugs before and during the driving activity;

– must refrain from the use of radiotelephones or other electronic devices that involve even temporarily removing their hands from the steering wheel during the driving activity and from entering and using onboard cameras on the track unless expressly authorized by the Manager;

– motorcyclists and any transported, are obliged to wear suitable technical protective track clothing of their size and consisting of at least: full protective helmet, leather suit equipped with padding and protections, back protector, gloves and boots, all approved;

– motorists and any transported persons are obliged to ride with seat belts firmly fastened wearing suitable protective track clothing of their own size and consisting of at least: the approved full protective helmet, gloves, suit and suitable footwear.

6.6 Each Driver is required to verify that the vehicle he/she intends to use is perfectly suitable for the test to be carried out, assuming in this regard all responsibility for any accidents and consequent damage to his/her person or property or to third parties and their property, including drivers and any persons carried, accompanying persons, mechanics, participants, spectators, etc., as well as to the facilities of the Imola Autodrome, relieving the Manager and the staff in charge of the same of all responsibility.

6.7 On the Track it is strictly forbidden to reverse direction or to turn clockwise or circulate in reverse.

6.8 Each Driver shall make the first few laps of the Track at low speed for the purpose of careful reconnaissance.

6.9 It is forbidden to stop on the Track; in the event of a forced stop, the Driver must position the vehicle out of the path of any other Drivers and immediately move to a non-hazardous area (placing himself behind the first useful protective barrier), and wait for the arrival of the service personnel. In any case, it is absolutely forbidden to push the vehicle before all other vehicles on the Track have stopped, or to attempt, in the event of a crash, to get the motorcycle back on its feet before all vehicles on the Track have stopped or all Drivers have been warned of the danger, or to cross the Track before all other vehicles present have stopped.

6.10 It is always forbidden to cross the Track on foot or by vehicle (including for companions, mechanics, etc.) except at permitted and specially regulated times only.

6.11 If a Driver detects an accident of any nature, he/she is obliged to give immediate notice to the pits and to the appropriate personnel present along the track.

6.12 If Drivers intend to return to the pits they must reduce their speed and signal their intention in good time to Drivers following them.

6.13 If the Driver detects that the safety conditions of the Track are no longer met, he must immediately return to the pits and notify the track officials present, giving reasons for the nature of the danger detected.

6.14 The Track Manager may, at his sole discretion, refuse entry to the track or order immediate return to the pits,

to any Driver who creates danger for himself and/or other users or generates disturbance, even of an environmental nature.

Art. 7 – Signs

7.1 In case the Manager or the track attendants display or activate, at one or more points of the Track:

– the yellow flag (danger signal), Drivers should be alert for the presence of a danger or obstacle in the Track, should reduce the speed of their vehicle, do not lapped, do not overtake in the section of the Track affected by the danger signal and be ready to change direction or stop, waiting for directions from the track officials and wait for the display of the green flag to resume normal activity;

– yellow flag/red stripes (decreased grip signal), Drivers must reduce speed on that section of the track due to decreased grip;

– the green flag (end of danger signal), Drivers may resume the practice as the previously signaled danger has ended;

– red flag (stop signal), Drivers on the Track must slow down and be ready to stop immediately and re-enter the pits at minimum speed, without overtaking;

– black flag accompanied by a black panel with a white vehicle number or other suitable indication to identify the vehicle (Driver re-entry signal), Drivers with the indicated vehicle number must re-enter the pits on the next lap;

– checkered flag (end-of-session signal) Drivers must reduce speed and re-enter the pits.

Art. 8 – Works and Installations

8. 1 Any works, to be carried out at the Customer’s care and expense, for the installation of the temporary or temporary systems, means, structures and appliances, as any other work of arrangement, even temporary, which in any case modifies the state of the places and the existing structures, equipment and furniture of furnishings, may be carried out, after prior consultation with the Manager, in agreement with and with the authorization of the technical bodies appointed by the Manager himself always complying with the provisions of the Safety Regulations and with all rules and regulations on accident prevention and safety at work. In any case, any tampering (such as drilling and anchoring) of walls, floors and ceilings, as well as any installation or construction that obstructs or hinders access to entrances, passages and emergency exits is prohibited. The Customer is obliged not to install or otherwise cause heavy material and machinery to be brought inside the areas used without the prior authorization of the Manager, to be issued in writing from time to time. For the transport of material inside the Motor Area, the necessary precautions must be taken to avoid damage of any kind to the building and furnishings, damage which, if caused, must be indemnified by the Client, even if caused by third parties. The structures and installations of the set-ups must be incombustible, statically calculated, complying with the regulations in force, both for regularity of execution and for grounding.

8.2 It is absolutely forbidden to leave in the areas used by the Customer any waste, even of a special nature such as, by way of example: tires, batteries, containers containing oil/fuel and vehicle parts in general etc. The materials that the Customer intends to dispose of must be properly disposed of at his/her own care and expense. In the event that this is not complied with, the Customer shall reimburse the costs of disposal to the Manager.

8.3 In the case of the installation of structures in the Paddocks, it is forbidden to fix and/or anchor them to the asphalt or grids so as to compromise the surface; any solution to be adopted for this purpose must first be submitted to the Manager and approved by him in writing.

8.4 In the event that stands, gazebos, elevated structures, complex structures, etc. are required for the holding of a particular event, it will be necessary to send Formula Imola S.p.a., at least 10 days before the start of the event, all the technical documentation relating to the set-ups. Before the start of the event, therefore, the Customer who has commissioned the set-ups (stands, gazebos, raised structures, etc.) shall deliver to Formula Imola S.p.a. the following documentation:

– Calculation report stamped and signed by a licensed professional concerning all assembled structures

– Acceptance certificate stamped and signed by a licensed professional other than the above

– Declaration of supply and correct assembly by the installer

or:

– Certificate of static suitability, compliance with the project and proper assembly prepared by a professional registered with the Order of Engineers or Architects who has not intervened, for the specific structure, in any phase of design, construction management and execution of the work

and in addition:

– Report on suspended loads (stamped and signed by a licensed professional) if present

– Fire reaction class (fireproofing certificate) of roofing and any floors or platforms

– Certification (with indication of load capacity) of chains and hooks for connecting any ballasts

– Declaration of conformity of the electrical system in accordance with D. Lgs. 37/08 issued by the installer (electrician who prepares the electrical system of the stand)

– Declaration of conformity of the GAS system (system for connecting kitchen appliances to cylinders) issued by the installer (plumber who makes the connections).

For outdoor installations, the actions induced by atmospheric conditions must be declared; in particular, the measures to be taken for anchoring to the ground (ballasts or other) must be indicated; the maximum wind speed that the structure can withstand without danger of collapse or collapse and the procedures to be adopted in the event that design loads are exceeded will also be declared. In addition, it should be verified that the contractor of the stands, gazebos, etc., has provided ballasting of the erected structures as required by the calculation reports. Any loads applied to the “Americas” (lighting fixtures, loudspeakers, etc.) must be secured to them, in addition to their own ad hoc provided elements, by additional attachment elements (wire ropes, ring chains) as a safety guarantee in case of failure of their own fastening systems. Raised structures for television filming from above, if placed at a height of more than 2 m, must be provided on all sides towards the void with guardrails to protect the operator (Art. 126, Legislative Decree 81/08) and equipped with suitable access ladders. Before the start of the event, a technician, appointed by Formula Imola S.p.a., may pass by to check compliance with the above requirements.
All responsibility for the set-ups shall be borne by the Client, who shall exonerate Formula Imola S.p.a. for any damage caused to himself or to third parties by set-up defects caused by design, construction or assembly errors. In the event that the fitter causes damage to the structures of the Imola Racetrack during the set-up phase, Formula Imola S.p.a. reserves the right to suspend the same until complete restoration at the expense of the offender. Each fitter must contain his set-up within the area assigned to him. In particular, no space outside their own areas shall be occupied. If this is not possible, escape routes must still be kept accessible and it must be verified that the temporary occupation of these areas does not pose a danger to other workers.

8.5 The event must be dismantled, unless otherwise prescribed, on the days and dates established by Formula Imola S.p.a.. It is compulsory to return the areas used in the state in which they were found at the time of occupation (any waste of any nature abandoned at the circuit will be disposed of at the expense of the customer) within the deadline set for clearance. The clearing operations shall be carried out in full respect of the integrity of all the Autodrome facilities. Due to the risks deriving from the presence of other people working in adjacent work areas or passing through the common areas, both during set-up and during dismantling, each fitter shall clearly delimit his work area and momentarily interrupt the work if a worker or other unauthorised third party should be present within said area or in the immediate vicinity. Each company that will carry out activities inside the Circuit shall prepare a Safety Plan, in which the risks of the activities carried out are assessed and the relative prevention and protection measures are indicated, to be kept available for possible checks.

8.6 All materials to be used for stand fittings (walls, platforms, coverings, fabrics, curtains, carpeting, etc.) must be non-combustible, fireproofed at source, or fireproofed in accordance with the standards listed below and subsequent amendments and supplements:

– Interior Ministry Circular no. 12 dated 17/05/1980

– Ministerial Decree dated 26/06/1984

– Ministerial Decree 06/03/1992

In particular, stand materials must meet the following requirements:

walls, curtains, ceilings must be of class no higher than 1;

materials used to make any ceilings must be approved class 1 tested on the ceiling or as curtains without dripping;

floors must be of class no higher than 2;

all fitting materials must be laid in strict compliance with the requirements of their approval certificate

fireproofing products must only be used on the materials referred to in the ministerial test certificates or those of legally recognised laboratories;

materials that are to be treated with fireproofing products must undergo the treatment before being introduced in the Circuit and must be accompanied by a regular certificate stating

1. a) the company name of the user;
2. b) the list of materials subjected to the fireproofing treatment;
3. c) the date of the fireproofing treatment;
4. d) the surface treated;
5. e) the main characteristics of the product used;
6. f) the performer’s personal data and signature;

all materials must be accompanied by test certificates certifying that they have been type-approved, as well as by official documentation proving that they have been purchased;

it is forbidden to use non type-approved plastic materials, synthetic fibre fabrics that cannot be fireproofed, nitrocellulose and oil-based varnishes and paints, mats, trellises, curtains made of thin strips of wood or similar, paper upholstery and all materials that are not accompanied by a regular type-approval certificate as stated above.

8.7 Each stand, gazebo, complex structure shall be equipped with powder fire extinguishers with an extinguishing capacity of no less than 34A 233BC, and at a rate of 1 per 150 square metres of floor space. In addition, the fire extinguisher must be located in a barycentric position within the stand. Fire extinguishers must be marked. In the event of non-compliance, Formula Imola S.p.a. shall take the measures it deems necessary to protect the safety of participants in the event. The customer shall also comply with any prescriptions that the Provincial Supervisory Commission may deem necessary to impart and in the case will be given appropriate communication.

8.8 All temporary electrical systems (consisting of switchboards, cables, sockets, lighting equipment,) inside the stands are the total responsibility of the fitter, who shall carry them out ‘in a workmanlike manner’ in compliance with the regulations in force. After installation of the systems in the stands, the customer shall submit to Formula Imola S.p.a. the ‘Declaration of Conformity of the Electrical System to the Rule of Art’, certifying the compliance of the systems with the rule of art; a copy of the declaration shall be kept on the stand. All the components of the electrical system must comply with the reference CEI standards and have the IMQ quality mark or equivalent for foreign countries. When making the electrical connections:

prepare the power supply cables in such a way that they cannot be damaged (cuts, abrasions, contact with solvents…) and that they do not obstruct the passage of other people;

it is forbidden to intervene, unless authorised, on electrical components or on the track system;

it is forbidden to make makeshift electrical connections.

Article 9 – Responsibility

9.1 The Manager shall not be liable for theft of and/or damage to property left by anyone inside the Motor Racing Area or the Imola Autodrome during the setting up and running of the activity, and in particular in the parking areas and in the Paddocks which are considered unattended.

Art. 10 – Order service – Traffic and parking

10.1 In the event of activities with the public, the Customer is obliged to provide an orderly service, both inside and outside, appropriate to the needs of the activity, agreeing the methods with the competent Public Authorities. The consistency and organisation of this service shall be agreed with the Manager, who shall also have the right to carry out any checks in this respect, although the Customer shall not be entitled to invoke this as a reason for exonerating him from liability towards the Authority, the Manager and third parties for accidents, incidents and damage that may occur during the activity.

10.2 In the event of activities with the public, the Customer shall regulate, at its own care and expense and in accordance with the instructions of the Manager and the Public Authorities, the traffic and parking in the pertinent spaces outside the fence of the Imola circuit.

Art. 11 – Inspections – Violations of the Regulations – Video surveillance

11.1 The Customer acknowledges the right of the Manager to verify the manner in which the areas granted for use are used and the proper performance of all services relating to the operation of the same areas, as well as compliance with all applicable legal provisions. To this end, the Manager may, at any time, carry out the necessary checks and controls and give the appropriate prescriptions in the interest of preserving the property used by the Customer in accordance with legal and conventional precepts, prescriptions with which the Customer shall be obliged to comply, without prejudice to the Manager’s right to oblige the Customer to immediately comply with the violated prescriptions. The Customer undertakes to allow free access to the Motor Area and its appurtenances to personnel holding the appropriate service card issued by the Manager himself. The Customer also undertakes to allow the service personnel appointed by the Manager for works and services to access the Motor Area with the aforementioned card (the names will appear on the list available at the Manager’s offices).
The Customer shall appoint a person responsible for receiving any requests and objections from the Manager. The Manager shall, in turn, cooperate with the Customer in order to ensure the best performance of the activity and technical support services, especially with regard to representative ceremonies and relations with the press. The Customer may address its requests to the Manager for everything pertaining to the requirements of the normal performance and management of the activity.

11.2. Violation, even partial, of the rules set forth in these Rules and Regulations may result in the immediate removal of the offenders for any reason whatsoever (without them being entitled to any reimbursement or compensation), without prejudice to the Manager’s right to take any further legal action against them.

11.3 The Manager points out that, in compliance with the provisions of EU Reg. 2016/679, the provisions contained in the Decalogue of the Guarantor for the Protection of Personal Data of 8 April 2010, the Privacy Code (Legislative Decree 196/2003 as amended by Legislative Decree 1010/2018), the Workers’ Statute (L. 300/1970) and the EDPB Guidelines 3/2019 on the processing of personal data by means of video devices, a video surveillance system has been installed at the Autodrome facility, in particular at the Motor Racing Area, the Track, the pits and the Paddocks, for the following purposes: protection of company assets; organisational and security requirements during the performance of activities at the facility; public order requirements during events organised by the facility. The closed-circuit system also makes it possible, if necessary, to identify any perpetrators of infringements and/or offences.

Article 12 – Final Provisions

12.1 The Manager reserves the right to update the Rules, or to make additions or amendments thereto, without prior notice.

12.2 The presentation of the Rules shall give immediate effect to the contents thereof.

12.3 The Manager hereby gives notice that semi-automatic defibrillators (AEDs) are present in the Motor Area.

12.4 Track activities must be carried out in compliance with noise emission regulations. Formula Imola S.p.a. reserves the right to carry out spot checks on the vehicles present at each single event, also those for which a special dispensation will be requested. NO NOISE DISCHARGES ARE ALLOWED with the exception of derogation activities and in any case in compliance with the sporting regulations of the relevant federations. Drivers who are asked to submit their motorbikes to a phonometric check (noise measurement) before, during or at the end of an event must do so without delay and without leaving the place indicated for the test. Refusal or late presentation of the motorbike at the noise measurement check is sanctioned by exclusion from the track. Road and/or sports cars must also comply with the relevant regulations. Track activity may be suspended at any time by Formula Imola S.p.a. should the values, measured by the external noise measurement units, exceed the imposed limits.

INFORMATION FOR VIDEO SURVEILLANCE ACTIVITIES

Pursuant to Art. 13 of EU Reg. no. 2016/679, Legislative Decree 196/2003 as amended by Legislative Decree. 1010/2018

EDPB Guideline 3/2019 on the processing of personal data by video devices

Formula Imola S.p.A., with registered office in 40026 – Imola (BO), Piazza Ayrton Senna da Silva n. 1, P.I. 02823951203, pec: [email protected], in its capacity as Data Controller, wishes to inform you that, pursuant to Article 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of individuals with regard to the processing of personal data, Legislative Decree 196/2003 as amended by Legislative Decree. 1010/2018 and of the EDPB Guidelines 3/2019 on the processing of personal data through video devices – for reasons of security and protection of assets – some premises of Formula Imola S.p.a, in particular the Motor Racing Area, Track, Pits and Paddock – duly signalled by means of the signs required by the Data Protection Authority – are manned by a video surveillance system.

Data controller and DPO

The Data Controller is Formula Imola S.p.A., with registered office in 40026 – Imola (BO), Piazza Ayrton Senna da Silva n. 1, P.I. 02823951203, pec: [email protected]. The data controller has appointed a DPO (Data Protection Officer), Avv. Chiara Ciccia Romito who can be contacted at the following e-mail address: [email protected]

Type of data being processed

Only personal data from the video surveillance system, i.e. images from the installed video system, will be processed.

Purpose and legal basis of processing

Video surveillance systems have been installed for the following purposes:

to protect company assets

security requirements

The legal basis for the processing is to be found in the legitimate interest (protection of business assets) of the data controller pursuant to Article 6(f) of EU Reg. 679/2016.

Processing methods and retention period of the images

The images collected are processed in compliance with the principles of lawfulness, correctness and transparency and in any case in such a way as to guarantee their security and protect the utmost confidentiality of the data subject. In particular, the data collected are protected by appropriate security measures in order to reduce the risk of destruction, loss and/or unauthorised access. Images are recorded and retained for a maximum of 5 days, subject to special requirements for further storage to contest possible infringements or offences or to settle related disputes or to allow police or judicial authority investigations.

Categories of recipients of personal data

The processed data will not be disclosed to third parties. Recipients of the acquired data may however be – in addition to the data controller:

subjects, bodies and authorities to whom communication is compulsory by virtue of provisions of law or regulations or orders of the authorities

our employees, provided that they are previously designated as subjects acting under the authority of the data controller, pursuant to Article 29 of the European Regulation, or as System Administrators;

subjects (guarding and surveillance companies) carrying out, within the borders of the European Union, as Data Processors, pursuant to art. 28 EU Reg. 679/2016, appointed for this purpose, purposes ancillary to the activities and services referred to in the previous paragraph.

Transfer of personal data to third countries

The data controller does not intend to transfer your personal data to third countries. In fact, the entire processing of personal data takes place within the borders of the Italian territory, or in some and limited cases within those of the European Union.

Rights of data subjects

Pursuant to Articles 15 – 22 EU Reg. 679/2016, we inform you that you may exercise the following rights with regard to the processing of your personal data:

Right of access to personal data and the following information: confirmation as to whether or not personal data relating to you are being processed; purposes of the processing; categories of personal data; recipients or categories of recipients to whom the personal data have been or will be disclosed; if the data are not collected from the data subject, all available information as to their source; existence of an automated decision-making process, including profiling; copy of the personal data being processed.

Right to rectification and integration of personal data.

Right to erasure of data (‘right to be forgotten’) if one of the following grounds applies: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; the data subject withdraws consent to the processing of the data and there is no other legal basis for the processing; the data subject objects to the processing and there is no overriding legitimate ground for the processing; the personal data have been unlawfully processed; the personal data must be erased in order to comply with a legal obligation under Union or Member State law to which the data controller is subject. If the controller has made personal data public and is obliged to erase it, it must inform the other controllers processing the personal data of the request to erase any link, copy or reproduction of its data.

Right to restriction of processing in the event that: the data subject contests the accuracy of the personal data, for the period necessary for the controller to verify the accuracy of the personal data; the processing is unlawful and the data subject objects to the erasure of the personal data and requests instead that their use be restricted; although the data controller no longer needs the personal data for the purposes of processing, the personal data are necessary for the establishment, exercise or defence of legal claims; the data subject has objected to the processing, pending verification as to whether the data controller’s legitimate reasons prevail over those of the data subject.

Right to lodge a complaint with the Garante per la protezione dei dati personali, following the procedures and indications published on the Authority’s official website www.garanteprivacy.it.

The right to data portability, i.e. the right to receive in a structured, commonly used and machine-readable format personal data concerning him/her provided by a data controller and, where appropriate, to have them transmitted to another data controller, where this is based on consent or on a contract and is carried out by automated means. Where technically possible, the data subject has the right to obtain the direct transmission of data from one controller to another.

Right not to be subject to a decision based solely on automated processing, including profiling, except where the decision: is necessary for the conclusion or performance of a contract between the data subject and a data controller; is authorised by Union law or the law of the Member State to which the data controller is subject; or is based on the data subject’s explicit consent.

The exercise of rights is not subject to any formal constraints and is free of charge.

Procedures for exercising rights

To exercise each of your rights:

Registered mail with return receipt to Formula Imola S.p.A., Piazza Ayrton Senna da Silva n. 1 – 40026 Imola (BO)

email to [email protected]

email to DPO [email protected]

In the event of any change in the video surveillance system, adequate and timely notice will be given to all stakeholders through amendment of this notice.

Updated to February 2022