The International Circuit “Enzo e Dino Ferrari” of Imola (BO), Piazza Ayrton Senna da Silva n. 1 forming the whole “Functional Pole Autodromo”, is subdivided in more sub-fields closely interconnected and strictly interdependent sub-areas including spaces managed directly by Formula Imola S.p.A., with registered office in Imola (BO), Ayrton Senna da Silva 1, CF and VAT number 02823951203 (hereinafter referred to as the “Manager”), for the purpose of – among other things – temporarily make the facilities available to third parties or host technical tests, vehicle tests, driving courses, races, sport events, entertainment shows and cultural events in general, concerts, exhibitions, and organize and manage any other activity included in the corporate purpose. The use of what pertaining to the Manager, and more in general of Imola Circuit when necessary, is governed by these Regulations (hereinafter “Regulations”) and by the particular contractual relationship, from time to time,  once is signed between the Manager and the Client (hereinafter referred to as the “Contract”):


Art. 1 – Definitions

1.1 Imola Circuit: homogenous territorial space for morphological and functional features consolidated in the time the portion of territory – which area of sedime – involved in the circuit activities, to be identified in the entire area placed within the external perimeter fence of the structure independently of the peculiar fact that inside of it there are public and private properties, the presence of other sports facilities (municipal stadium, tennis courts), roads used as internal connection paths which are also open to public traffic, a public park, and commercial activities as the whole is to be considered functional, lawfully dedicated or involved, directly or indirectly, in the sports activities of motorsport character so as to constitute an unique and integral part or relevant to the activity performed in the infrastructure or place accessible to the public;

1.2 Motoristica Area: ambit of the Imola Circuit managed by  Formula Imola S.p.A.;

1.3 Track:  track and pit lane;

1.4 Areas open to public: areas accessible to visitors and/ or to public (grandstands, lawns, places where the access is regulated or subject to the possession of a title etc);

1.5 Facilities: Paddock and Box.


Art. 2 – Scope of application

2.1 These Regulations govern access to Motoristica Area of persons and vehicles, as well as the use of the track, the facilities and areas open to the public.

2.2 Each provision (prices, timetables, etc.) issued by the Manager and displayed on the notice boards inside the Motoristica Area or in Imola’s Circuit is an integral part of these Regulations and the transgressor will be moved away.

2.3 In any case, the following areas may not be used by third parties, subject to the Manager’s express authorization: Management offices and utility areas, technical offices, medical centre, reception area, storage areas, rooms containing technological installations and more generally, all the areas used by the Manager or reserved by the Manager for third parties in accordance with special agreements entered into with such third parties.


Art. 3 – Access to the Motoristica Area

3.1 Access of public, visitors, participants, track users, visitors, activity participants, staff and guests, as well as personnel including service personnel is subject to the observance of the provisions, methods and schedules established by the Manager at its own exclusive discretion, or for special activities, by the relevant programs and applicable regulations, and subject to the payment of the applicable fees.

3.2 In the Motoristica Area no children under the age of 14 (fourteen) are allowed unless accompanied by adults. It is forbidden to bring dogs and animals of any kind, except for dogs serving the disable and the police;

3.3Eventual admission ticket is personal and cannot be transferred to third parties, except in the cases according to the procedures laid down by the rules or by the Manager.

3.4 For the access it may be required to hold a valid identity document, to be shown on request of the staff on duty, to verify the correspondence between the holder and the possessor of   the same.

3.5 Any title of access must be kept throughout the spectator’s stay and the exit, will be on the terms and manners established by the Manager.

3.6 The spectators attending the activities must only access the structures and areas stated in their entry ticket (ticket, pass, passport, etc.) similarly, visitors are prohibited from entering specific areas which are specially regulated or otherwise marked off and may only be accessed by producing special access passes.

3.7 Access to  Imola Circuit or to the Motoristica Area may be forbidden to persons without the necessary qualifications, if the latter are mandatory according to the current legislation in contrast to the Covid-19 health emergency.


Art. 4 – General rules for the use of Areas open to public

4.1 Visitors and vehicles admitted inside have to comply to the Manager’s provisions to avoid any conduct which may endanger their own and/or safety of others, such as, for example, access to the areas off-limits to the public and to respect the private properties.

4.2 It is forbidden to introduce weapons or other dangerous objects, rockets, flares, fireworks and firecrackers or other instruments for the emission of smoke or visible gas, flammable  material and harmful substances. It is also forbidden to introduce or hold stones, knives, objects capable of being launched, emission systems of light rays (laser pointers), and other objects that can cause disturbance or danger to the safety of all those present

4.3 It is forbidden to stop near passageways, exits, entrances, along access and exits without a justified reason. It is also forbidden to climb on the structures or to build constructions even of precarious character.

4.4 It is forbidden to damage or destroy in any way facilities, infrastructure, services present or trees.


Art. 5 – General rules applicable to the use of the track and facilities

5.1 Unless specifically written derogation by the Manager, the use of the track is allowed during the hours from 09.00 to 13.00 and from 14.30 to 18.30, and can be granted in exclusive or non-exclusive, (simultaneously , that is, to other users) as specified below.

5.2 Exclusive use of the track:

– the exclusive use is assigned on request of the Client or directly by the Manager depending on the type of vehicles and use of the Track; 

– exclusive use of the track may be granted for one or several days, with or without additional technical support services; the applicable terms and costs shall be established by the       Manager from time to time, according to the nature, duration, level of importance of the planned activity and requested services;

5.3 Use of Track not in exclusive

– vehicles operated by several different Clients may be allowed onto the track at the same time, according to the defined parameters;

– can be granted for one or more days, with or without additional technical support services; the related conditions and rates will be established from time to time by the Manager, based on the nature, duration, and the importance of the event and services requested.

5.4 The number of vehicles which can use the track simultaneously will be fixed by the Manager each time.

5.5 Access to the Track, Pit Garage and Paddock areas, shall be exclusively reserved for Drivers/Riders, mechanics and any other specifically authorized persons. It is forbidden to walk along the track except in front of the reference boxes, always respecting the instructions of the staff.;

5.6 Access to the track is reserved exclusively to older than 18 years, except where otherwise authorized by the Manager.

5.7 The use of the track, even partial, can be denied by the Manager at its sole discretion, without the obligation to provide specific justifications.

5.8 On the track are not allowed assembly activities, dismantle and repair of vehicles.

5.9 Refueling activities and storage of any flammable material (eg. Gasoline, lubricating oils, etc.) is not permitted in track and inside the pits. Any flammable substances may be held in quantities strictly necessary for daily activity.

5.10 It is absolutely forbidden to test vehicles in the Paddock unless previously agreed with the Manager.

5.11 The circulation of any vehicle is subject to the following rules:

– Paddock area:  maximum speed 30 km/h;

– Pit-lane area: maximum speed 60 km/h.

5.12 Sports competitions of any nature and sort, must be previously authorized by competent  sporting and administrative authorities.


Art. 6 – Rules of driver behavior

6.1 Access to the track is allowed only to vehicles equipped with wheels covered by rubber tires and is subject to the subscription by each Driver and people eventually transported, of the  Disclaimer releasing the Manager and upon production of a valid driving license, and shall only be possible after obtaining authorization for access from the appointed member of the Circuit staff.

6.2 Each Driver is requested to adopt a fair, loyal and responsible behavior with respect to the other Drivers/Riders and staff. Inside the racetrack it is mandatory to proceed at a moderate speed, and in any case suitable for the conditions of the terrain, traffic and road visibility, possible presence of pedestrians, etc. In case of crowding, proceed at walking pace.

6.3 Unauthorized racing as well as betting Drivers/Riders and Circuit users are strictly forbidden.

6.4 Each car or motorcycle may only be driven/ridden by its Driver who must be at least 18 (eighteen) years of age, except where otherwise authorized by the Manager.

6.5 The drivers:

– must comply with the instructions supplied by the personnel in charge;

– must refrain from drinking alcoholic beverages and using drugs before and after driving;

– must refrain from using radiotelephone equipment or other electronic devices that involve even if only temporarily, the removal of the hands from the steering wheel while driving and from entering and using on-board cameras on the track unless expressly authorized by the Manager; 

 – motorcyclists and their passengers, must wear suitable protective riding gear, in the right size and consisting of at least: full face crash helmet, leather suit equipped with padding and protections, back protector, gloves and boots, all approved;

 – car drivers and their passengers, if any, must drive with correctly fastened safety belts and wear suitable protective race gear in the right size and consisting of at least: full face crash helmet, gloves, suit and suitable footwear.

6.6 Each Driver must ensure that his vehicle is perfectly adequate for its intended use on the track, by undertaking any relevant responsibility in regard to any accidents or damages to himself or his own property or to third parties and their property, including the Drivers and any passengers, guests, mechanics, participants, spectators etc. as well as to Imola Circuit’s facilities, holding the Manager and staff harmless from any such responsibility.

6.7 On the track it is strictly forbidden to reverse the driving direction i.e. to lap the track in a clockwise direction or to drive in reverse gear.

6.8 Each Driver must complete the first few laps around the track at low speed in order to carry out a careful reconnaissance.

6.9 It is forbidden to stop along the track; if a Driver must stop, his vehicle must be parked at a point not interfering with other Drivers’ trajectories, and the Driver must then promptly reach a safety area (behind the nearest protective barrier) and wait for the service staff. In any case, it is strictly forbidden to push a stopped vehicle before all the other vehicles on the track have stopped, and in the event of a crash, to try and pick up a motorcycle before all the other vehicles on the track have stopped  or before all the riders have been  informed  of the existing danger, as well as to cross the track before all the other vehicles on the track have stopped.

6.10 It is always forbidden to cross the track on foot or with vehicles (also for the passengers, mechanics, etc.), unless this is done at the specially regulated appointed times.

6.11 Should a Driver detect an incident of whatever nature, he or she must promptly report it back to the pit garages and to the appointed personnel along the track.

6.12 Should the Drivers intend to enter to the pit garages, they must reduce their speed accordingly and signal their intention to the other Drivers behind them.

6.13 Should a Driver observe any failure in the track’s safety conditions, he or she must return to the pit garages immediately and inform the personnel in charge of the nature of the observed danger.

6.14 The track manager may, at its own discretion, ban a Driver from entering the track or order a Driver to immediately return to the pit garages in the event of any behavior judged dangerous or troublesome for himself or other track users, including of environmental nature.


Art. 7 – Flag signals

7.1 If the Manager or track marshals display or operate, at one or several locations along the track:

– a yellow flag (danger signal), the Drivers must watch out for a danger or obstacle on the track, reduce their vehicles’ speed, not overtake other competitors in the section of track covered by the yellow flag, and be ready to change direction or stop their vehicles waiting for directions from the service personnel and for the green flag to be displayed before they can resume their normal activity;

– yellow/red striped flag (loss of adhesion signal)  Drivers will have to reduce the speed on that stretch of track to reduce grip; 

– green flag (end of dangerous condition signal), the Drivers can resume normal track activities because a previously signaled danger has been removed;

 – red flag (stop signal), the Drivers on the track must slow down and be ready to stop immediately and re-enter the pit lane at minimum speed and without overtaking;

– black flag displayed alongside a board with the vehicle number in white against a black background (Driver called back to pits signal), the Driver whose racing number is shown on the board must return to his pit garage during the next lap;

– checkered flag (end of session signal), the Drivers must reduce their speed and re-enter their pit garages.


Art. 8 – Works and installations

8.1 Any works to be performed by the Client and at the Client’s expense for the installation of systems, facilities, structures and temporary appliances as well as any other layout and rearrangement work which alters the existing state of places and structures, equipment and fittings, may be carried out, after preliminarily checking with the Manager and in agreement with and subject to the authorization (as well as under the direct supervision) of the technical authorities appointed by the Manager, in compliance with the Safety Regulations and with any other applicable accident prevention and workplace health and safety standards. In any case, it is forbidden to alter (with holes, anchors etc.) the current state of walls, floors and ceilings, and any installations or constructions hindering or blocking the access to entrances, passages and emergency exits are equally forbidden. The Client is requested not to install nor let into  the operating areas any heavy weight machinery and materials without the prior written authorization of the Manager, to be issued in writing from time to time. When handling material inside the Motoristica Area, all the necessary precautions must be adopted to prevent damages of any kind to the building and equipment; any caused damages must be repaid by the Client, even if actually caused by third parties. The set-up structures and installations must be fire-proof, engineered by statistical calculation and in accordance with the applicable rules currently in   force – in terms of both workmanlike execution and grounding efficiency.

8.2 It is strictly forbidden to leave – in areas used by the Client – standard and special waste including, but not limited to, tyres, batteries, oil/petrol containers, vehicle parts in general etc. The materials which the Client wishes to discard must be correctly disposed of at the Client’s care and expenses. Failure to comply with this rule will imply the obligation for the Client to reimburse the Manager’s disposal costs. Furthermore, the Manager reserves the right to make an appropriate report to the authorities of control in charge reserving the right of recourse against the Client if it is due the payment of a fine.

8.3 In case of structure installations in the paddock, it is forbidden to fix and/or secure such installations to the ground damaging the asphalt; any intended anchoring solution must be examined and approved in writing by the Manager.

8.4 In case it is necessary, for carrying out a particular event, the preparation of stands, gazebos, raised structures, complex structures, etc., it will be necessary to provide to Formula Imola S.p.a., at least 10 days before the start of the event, all the technique documentation relative to the setting up. Before the start of the event, therefore, the Client who has commissioned the setting up (stands, gazebos, raised structures, etc.) must deliver to Formula Imola S.p.a. the following documentation:

-Calculation report stamped and signed by a qualified professional relating to all the structures assembled

– Test certificate stamped and signed by a qualified professional other than the previous one

– Declaration of supply and correct assembly by the installer


– Static suitability certificate, in compliance with the project and correct assembly drawn up by a professional enrolled in the Order of Engineers or Architects who has not intervened, for the specific structure, in any design phase, construction management and execution of the work

and also:

– Report on suspended loads (stamped and signed by a qualified professional) if any 

– Class of reaction to fire (fireproofing certificate) of roofs and any floors or platforms

– Certification (with indication of the capacity) of chains and hooks for the connection of any ballast

– Declaration of conformity of the electrical system pursuant to Legislative Decree 37/08 issued by the installer (electrician who prepared the electrical system of the stand)

– Declaration of conformity of the GAS system (system for connecting kitchen appliances to the gas cylinders) released by the installer (plumber who makes the connections).

For outdoor installations, it must be declared the actions produced by atmospheric conditions; in particular the measures to be taken for anchoring to the ground (ballast or other) must be indicated; furthermore it must be declared state of the maximum wind speed that the structure can withstand without danger of collapsing or sagging and the procedures to be adopted in case of exceeding the design loads. Furthermore, it is necessary to verify that the fitter of stands, gazebos, etc. has ballasted the assembled structures as foreseen from the calculation reports. Eventual loads applied to the “trusses” (lighting bodies, loudspeakers, etc.) must be insured to them, in addition to their own elements provided ad hoc, also by

additional attachment elements (wire ropes, chain rings) as a guarantee of safety in case of failure of its fastening systems. The raised structures for television filming from above, if placed at a height higher than 2 meters, must be provided a protective parapet on all sides towards the void for the protection of the operator (Article 126, Legislative Decree 81/08) and equipped with suitable access stairs. Before the start of the event a technician, appointed by Formula Imola S.p.a., may pass by to verify compliance with all the above fulfillment. Any responsibility for the fittings is in charge of the Client, who exonerates Formula Imola S.p.a. for any damage caused to himself and to third parties by faults in the set-up caused by design, construction or assembly errors. In the event that the bodybuilder causes damage to the facilities of  Imola Circuit during the preparation phase, Formula Imola S.p.a. reserves the the right to suspend the same until it is fully restored by the offender. Each stand builder must contain his own set-up within the area assigned to him. In particular, he will not have to  occupy spaces outside its own areas of relevance. If that is not possible, however, the escape routes must be accessible and it must be verified that the temporary occupation of the

these areas is not a danger to other workers.

8.5   The dismantling of the event must take place without exception, unless otherwise prescribed, on the days and dates established by Formula Imola S.p.a .. It is mandatory to return the areas used in the state in which they were found at the time of occupation (any waste of any kind abandoned in the Circuit will be disposed at Client’s expenses) within the deadline set for the removal. The removal operations must take place in full compliance with the integrity of all systems of the Circuit. Due to the risks from the presence of other people working in adjoining or passing areas, both during the set-up and dismantling, each  builder must clearly delimit his own work area and temporarily interrupt the works in case that a worker or other unauthorized third party is present within its area or in the immediate vicinity. Each company who will carry out internal activities in the Circuit  will have to prepare a Safety Plan, in which the risks of the activities carried out are assessed and the related prevention and protection measures indicated, to be kept available for any checks.

8.6  All the material to be used for the fittings (walls, platforms, coverings, fabrics, curtains, carpet, etc.) must be non-combustible, originally fireproof, or fireproofed in accordance with the regulations

listed below and subsequent amendments:

– Circular of the Ministry of the Interior n ° 12 of 17/05/1980

– Ministerial Decree dated 06/26/1984

– Ministerial Decree dated 06/03/1992

In particular, the materials of the stands must meet the following requirements:

  1. walls, curtains, ceilings must not exceed class 1;
  2. the materials used for the ceilings must be homologated in class 1 tested for the ceiling or as draperies without dripping;
  3. the floors must be of a class not higher than 2;
  4. all set-up materials must be installed in a manner strictly conforming to what prescribed in their type-approval certificate;
  5. fireproofing products must be used exclusively on the materials referred to in the test certificates from ministry or legally recognized laboratories;
  6. materials to be treated with fireproofing products must undergo treatment before theirs introduction into the Circuit and must be accompanied by a regular certificate showing:
    a) the company name of the user;
    b) the list of materials subjected to the fireproof treatment;
    c) the date of the fireproofing;
    d) the treated surface;
    e) the main characteristics of the product used;
    f) the personal data of the executor and the signature;
  7. all materials must be accompanied by test certificates attesting to their approval, as well as official documents proving the purchase;
  8. It is forbidden to use non-approved plastic materials, non-fireproof synthetic fiber fabrics, varnishes and nitrocellulose paint and oil paint, mats, wickers, curtains made with thin strips of wood or similar, upholstery in paper and all materials not accompanied by a regular certificate of approval as previously above mentioned.

8.7 Each stand, gazebo, complex structure must be equipped with powder extinguishers with extinguishing capacity agent not less than 34A 233BC, and 1 for every 150 square meters of surface. In addition, the fire extinguisher must be placed in a central position within the stand. Fire extinguishers must be signalized. In case of default, Formula Imola S.p.a. will automatically take the measures that deem necessary in order to protect the safety of the participants in the event. The Client  will also have to comply with any prescription that the Provincial Supervisory Commission deems necessary and if necessary, appropriate communication will be given.

8.8 All temporary electrical systems (consisting of panels, cables, sockets, lighting devices,) inside the stands are the sole responsibility of the fitter, who will have to make them “in a workmanlike manner” in compliance with current regulations. After the installation of the systems on the stands, the Client is required to submit to Formula Imola S.p.a. the “Declaration of Conformity of the Electrical System to the Rule of Art”, certifying the compliance of the systems; a copy of the declaration must be kept at the stand. All components of the electrical system must comply with the CEI standards and have the quality mark IMQ or equivalent for Foreign countries. For the electrical connections:

  • arrange the power cables sin manner that they cannot be damaged (cuts, abrasions, contacts with solvents …) and that do not hinder the passage of other people;
  • it is forbidden to intervene, unless authorized, on the electrical components of the Circuit;
  • it is forbidden to make makeshift electrical connections.


Art. 9 – Responsibilities

9.1 The Manager shall not be responsible for any thefts and/or damages caused to property left in the Motoristica Area or the Circuit by anyone during setting-up works or performance of activities, and in particular, in the parking areas and paddock areas which are considered not guarded.


Art. 10 – Security service – Traffic and parking areas

10.1. In case of activities involving the public, the Client must provide a security service active inside and outside the Circuit, adequate for the organized activities, by agreeing the relevant operating procedures with the Public Authorities in charge. The dimensioning and organization of the security service must be agreed with the Manager, who will also be able to exercise any required supervision, without the Client being entitled, however, to claim that this releases him of any responsibility towards the Authorities, Manager and third parties for any accident, incident or damage that might occur during the organized activities.

10.2 In case of activities involving the public, the Client must organize, at his own care and expenses and in accordance with the directions provided by the Manager and Public Authorities, the traffic and parking in the areas outside the fencing of Imola Circuit.


Art. 11 – Inspections – Regulation Breaches – Video Surveillance

11.1 The Client acknowledges that the Manager is entitled to check in what ways the Circuit areas are used and that all the services relating to the use of such areas are correctly performed, as well as that all the applicable law provisions are observed. To this end, the Manager may perform, at any time, the required checks and inspections and provide the required instructions  in order to preserve the assets granted in use to the Client, in accordance with applicable law and agreement terms, with the Client being bound to comply with such directions, and with the Manager being entitled – in the event of non-compliance – to request the Client immediate compliance with the disregarded instructions. The Client undertakes to allow free access to the Motoristica Area and its adjoining areas to all personnel identified by a special service card to be issued by the Manager. The Client also undertakes to allow free access to the  Motoristica Area to service staff appointed by the Manager to carry out tasks and services, who must produce the above mentioned card (the names of the card holders are listed in a document available at the Manager’s office). The Client must appoint a person entitled to receive any Manager’s inquiries and claims. The Manager must, in turn, support the Client to ensure that the activities and technical support services are carried out at best, especially as far as official ceremonies and relations with the media are concerned. The Client may submit requests to the Manager concerning anything that is related to the normal performance and management of the activities.

11.2. The non-fulfillment or partial non-fulfillment of the requirements of these Regulations may imply that the defaulting parties who are present on the Circuit grounds in any capacity may be ordered to leave immediately, without any prejudice for the Manager’s right to take legal action against such defaulting party.

11.3 The Manager points out that, in compliance with the provisions of the EU Reg. 2016/679, the provisions contained in the handbook of the Guarantor for the protection of personal data dated 8th April 2010, the Privacy Code (Legislative Decree 196/2003 as amended by Legislative Decree 1010/2018), by the Workers’ Statute (Law 300/1970) and by the EDPB 3/2019 Guidelines on the processing of personal data through video devices, at the Circuit structure, in particular at the Motoring Area, the Track, the pits and the Paddocks, a video surveillance system was installed for the following purposes: protection of company assets; organizational and security needs during the performance of the activity at the facility; public order needs during the events organized in the structure. The closed-circuit system also allows, if necessary, to identify any perpetrators of infringements and / or illegal acts.


Art. 12 – Final provisions

12.1 The Manager reserves the right to update the Regulation or introduce any additions or amendments without any notice obligation.

12.2 The exposure of the Regulation gives immediate effect to what in it reported.

12.3 The Manager reports that in the Motoristica Area are present semi-automatic defibrillators (AEDs).

12.4 The activity on the track must be carried out in compliance with the regulations on the noise emissions. Formula Imola S.p.a. reserves the right to carry out random checks on the vehicles present at each single event, even those for which a specific derogation will be requested. FREE CAR EXHAUSTS ARE NOT ALLOWED except for activities in derogation and in any case in compliance with the sporting regulations of the related federations of competence. The driver to whom is requested to have his vehicle checked for noise measurement before, during or at the end of an event, must do the test  without leaving the place. The refusal or the late presentation of the vehicle for the sound level check is sanctioned with exclusion from entering the track. Road and/or sports cars must also comply with the regulations in force on the subject. Track activities can be suspended at any time by Formula Imola S.p.a. in case the values, measured by the external noise measurement units, exceed the imposed limits.




Pursuant to art. 13 of the EU Reg. No. 2016/679, Legislative Decree. 196/2003 as amended by Legislative Decree. 1010/2018


EDPB guidelines 3/2019 on the processing of personal data through video devices


Formula Imola S.p.A., with registered office in 40026 – Imola (BO), Piazza Ayrton Senna da Silva n. 1, P.I. 02823951203, pec: [email protected], as Data Controller, wishes to inform you that, pursuant to art. 13 of the European Parliament  and of the Council Regulation (EU) 2016/679 concerning the protection of individuals with regard to the processing of personal data, to the Legislative Decree 196/2003 as amended by Legislative Decree. 1010/2018 and the EDPB 3/2019 Guidelines on the processing of personal data through video devices – for reasons of security and protection of heritage – some premises of Formula Imola Spa, in particular the Motoring Area, Track, box and Paddock – duly reported with signs required by the Guarantor for the Protection of Personal Data – are manned by a video surveillance system.


Data Controller and DPO (Data Protection Officer)

The Data Controller is Formula Imola S.p.A., with registered office in 40026 – Imola (BO), Piazza Ayrton Senna da Silva n. 1, P.I. 02823951203, pec: [email protected].

The data controller has appointed a DPO (Data Protection Officer), lawyer Chiara Ciccia Romito who can be contacted at the e-mail address [email protected]


Type of data object of the treatment

Only personal data from the video surveillance system will be processed, i.e. images from the installed video system.


Purpose and legal basis of the processing

The video surveillance systems have been installed for the following purposes:

  • protect the corporate assets
  • security needs

The legal basis of the processing is found in the legitimate interest (protection of corporate assets) of the data controller pursuant to art. 6 lett. f) of the EU Reg. 679/2016.


Methods of processing and retention period of images

The images collected are treated in compliance with the principles of lawfulness, correctness and transparency and in any case in such a way as to guarantee their safety and protect the maximum confidentiality of the data subject. In particular, the collected data are protected with suitable security measures, in order to reduce the risk of destruction, loss, and / or unauthorized access. The images are recorded and stored for a maximum of 5 days, subject to special needs of further conservation to contest any infringements or offenses or to define the related complaints or to allow investigations by the police or judicial authorities.


Categories of recipients of personal data

The data processed will not be disclosed to third parties. Recipients of the acquired data may in any case be – in addition to the data controller:

  • subjects, entities and authorities to whom communication is mandatory by virtue of legal provisions or regulations or orders of the authorities
  • our employees, provided they are previously designated as a person acting under the authority of the data controller, in accordance with art. 29 of the European Regulation, or as System Administrator;
  • subjects (security and surveillance companies) who perform, within the borders of the European Union, as Data Processors, pursuant to art. 28 EU Reg. 679/2016, appointed for this purpose, auxiliary purposes to the activities and services referred to in the previous paragraph.


Transfer of personal data to third countries

The data controller does not intend to transfer your personal data to third countries. The entire processing of personal data, in fact, takes place within the borders of the Italian territory, or in some limited cases within those of the European Union.


Rights of the interested parties

Pursuant to articles 15 – 22 EU Reg. 679/2016, we inform you that with regard to the processing of your personal data, you can exercise the following rights:


  • Right to access to personal data and to the following information: confirmation whether or not personal data is being processed; purpose of the treatment; categories of personal data; recipients or categories of recipients to whom the personal data have been or will be disclosed; if the data are not collected by the interested party, all available information on their origin; existence of an automated decision-making process, including profiling; copy of the personal data being processed.
  • Right of rectify and integration of personal data.
  • Right to delete data (“right to be forgotten”) if one of the following reasons exists: personal data are no longer necessary for the purposes for which they were collected or otherwise processed; the interested party withdraws consent to the processing of data and there is no other legal basis for the processing; the interested party opposes the processing and there is no legitimate overriding reason to proceed with the processing; the personal data have been unlawfully processed; personal data must be deleted to fulfill a legal obligation under Union law or the law of the Member State to which the data controller is subject. If the data controller has made personal data public and is obliged to delete them, he must inform the other controllers who process the personal data of the request to delete any link, copy or reproduction of his data. The data controller, if he has made personal data public and is obliged to delete them, must inform the other owners who process the personal data of the request to delete any link, copy or reproduction of the data.
  • Right to limitation of processing in the event that: the subject disputes the accuracy of his personal data, for the period necessary for the data controller to verify the accuracy of such personal data; the processing is unlawful and the interested party opposes the deletion of personal data and instead requests that its use be limited; although the data controller no longer needs it for processing purposes, the personal data are necessary for the data subject to ascertain, exercise or defend a right in court; the interested party opposed the processing, pending verification of the possible prevalence of the legitimate reasons of the data controller with respect to those of the interested party.
  • Right to lodge a complaint with the Guarantor for the protection of personal data, following the procedures and indications published on the official website of the Authority
  • Right to data portability or the right to receive in a structured format, commonly used and readable by an automatic device, personal data concerning him provided by a data controller and possibly transmit them to another data controller, if it is based on consent or on a contract and is carried out by automated means. Where technically possible, the interested party has the right to obtain the direct transmission of data from one data controller to another.
  • Right not to be subjected to a decision based solely on automated processing, including profiling, except in cases where the decision: is necessary for the conclusion or execution of a contract between the data subject and a data controller, is authorized by the law of the Union or of the Member State to which the data controller is subject or is based on the explicit consent of the data subject.


The exercise of rights is not subject to any formal constraints and is free.


How to exercise the rights


To exercise each of your rights:


– registered letter with return receipt to Formula Imola S.p.A., Piazza Ayrton Senna da Silva n. 1 – 40026 Imola (BO)

– email to [email protected]

– email to the DPO [email protected]


In case of any changes to the video surveillance system, adequate and timely information will be given to all interested parties by modifying this information.


Updated  on February 2022